Shipping Coordinator

New York

Pace is a modern and contemporary art gallery representing many of the most important artists and estates of the 20th and 21st centuries. With galleries in New York, London, Hong Kong, Palo Alto, Geneva, and Seoul, Pace is made up of a global team of diverse and energetic individuals, all driven by our belief in the power and importance of art and artists.

Pace Gallery is seeking an experienced Shipping Coordinator to join the NY team. The ideal candidate will have a deep understanding of domestic and international artwork shipping best practices and a familiarity with a wide range of associated vendors/agents. They will be responsible for arranging and tracking any type of gallery shipment, from single sold works, to large, consolidated inventory shipments, in a timely, safe and budget conscious way, following the established protocols of the gallery.


Art Resources

  • Coordinate intra-gallery inventory shipments with our various international gallery shipping teams.
  • Work closely with the Registrar Department, Technicians and Dealer offices to assess projects and ensure safe and effective packing, transportation and or storage of gallery shipments.
  • Liaise with and offer guidance as needed to galleries, clients, auction houses, artist studios, estates and museums on packing, shipping and installation of artworks
  • Assist with establishing a yearly shipping budget while taking measures to reduce costs where possible, including negotiating rates with vendors
  • Coordinate domestic and international FedEx shipping for lower value items
  • Assist all aspects of international import/export shipments including crating, supervision, documentation for customs and monitor any timelines for necessary returns
  • Work closely with accounting department to approve invoices and provide documentation for audits
  • Provide daily administrative support for Shipping Department and function as back-up for Shipping colleagues during vacations, sick leave, etc.
  • BA Degree in related field or equivalent work experience
  • Two (2) or more years of experience working for either a museum, fine art gallery, auction house, or art shipping agent.
  • Must have experience booking diverse shipments, trouble-shooting complex packing and shipping issues and juggling multiple projects at once with the ability to effectively prioritize.
  • Knowledge of, and comfortability with, art handling, packing, and condition reporting
  • Comfortability with, and knowledge of, particulars for booking air, truck and ocean shipments
  • Must be extremely detailed oriented and organized
  • Excellent client service skills; ability to remain calm in pressure situations
  • Strong communication and interpersonal skills; demonstrated ability to communicate with all organizational levels
  • Ability to work both independently and as a team member to complete the task at hand

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.