Careers

Registrar

New York

Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has nine locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.

The Registrar has experience and expertise in all Registrarial areas and is responsible for ensuring smooth, efficient project management and timely responses to dealer office requests, including for acquisitions, Palette inventory record management, consignment, loan, approval and gift agreements, condition reports, exhibitions and special project management. Daily responsibilities will include database management, drafting and following up on contracts, conducting condition inspections, assisting with exhibition planning and shipping and liaising with internal departments as well as outside vendors, museums, framers, conservators, shippers and artists’ studios. 

The Registrar will support and collaborate closely with other Registrar team members and frequently work with greater Art Resources departments and the sales team. This role will also provide departmental coverage for maternity/extended leave, PTO, etc., as needed. The ideal candidate must have a minimum of three years’ Registrar experience and be comfortable dealing with all media. A proven track record of excellent project-management skills, discretion and sound judgment, a positive attitude, and the ability to work well under pressure are essential. 

Department

Art Resources

What you'll be doing:
  • Establish and maintain a positive and collaborative relationship with artists, artist studios, estates, and clients
  • Continually develop expertise with artist’s oeuvres, series, techniques, materials, inscriptions, optimum packing, etc.
  • Catalogue artworks in inventory system and ensure records are up-to-date and accurate
  • Obtain and vet artwork cataloguing with artists/studios/estates/Research & Archives department and complete and process intake forms
  • Ensure critical artwork information, including packing details and dimensions are captured and updated in database
  • Assist with management of assigned exhibitions and facilitate related exhibitions artwork shipping
  • Prepare detailed condition reports, including clear evaluations of artwork condition
  • Coordinate inspections and approve packing and installation specs
  • Draft, negotiate, maintain, and follow up on consignment, loan, approval and gift agreements
  • Draft certificates of insurance for incoming artworks upon request
  • Review proof of insurance from consignees/borrowers to ensure that adequate coverage is in place prior to artwork release
  • Review and vet facilities reports from borrowing institutions to ensure adequate environmental conditions for outgoing artworks
  • Correspond with staff, artists/artists’ studios, collectors, institutions, vendors and conservators
  • Oversee artwork installations; occasional courier trips/travel may be required
  • Collaborate with relevant staff to troubleshoot and record artwork installation specifics and draft instructions/guides
  • Work closely with artists/studios/estates, art handlers, Shipping and other Registrar staff to coordinate proper packing, storage and movement of artwork
  • Contribute to Registrar, Art Fairs and Exhibitions show budgets
  • Manage special projects as assigned
  • Maintain big-picture, long-term view of all projects and ensure that day-to-day function is in sync with greater gallery goals

What you'll bring:
  • BA required (MA preferred) in Art History, Studio Art or related field
  • Minimum 3-5 years registrar experience
  • Condition reporting experience required, courier experience a plus
  • In-depth knowledge of registrarial best practices and procedures including knowledge of safe art handling and packing required
  • Must have strong knowledge of the gallery world and of modern and contemporary art; experience working with artworks of varying media is a plus
  • Must be professional, polished and articulate
  • Must have a flexible, cooperative attitude
  • Must be able to effectively interact with and gain the confidence of clients, artists/artists’ studios, vendors and staff
  • Must have excellent interpersonal, communication and problem-solving skills
  • Must be extremely detail-oriented, organized and confident with managing projects, and excellent with taking initiative and following through
  • Must be able to work well under pressure and prioritize multiple high-level projects
  • Must be proficient in Word, Excel, and Outlook
  • Must demonstrate an ability to work well independently, as well as cooperatively, in a fast-paced, deadline-driven environment

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.