Head Of Events

Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has ten locations worldwide including London, Geneva, a strong foothold in Palo Alto, two galleries in New York and our newest location in Los Angeles. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.

The Head of Events is responsible for managing the events team in executing the planning, development, coordination, and implementation of all activities related to events for Pace Gallery. The postholder will direct events strategy in close coordination with the Head of Client Relations and will facilitate mutually beneficial exchanges between Sales and Communication departments in order to ensure successful execution. The ideal candidate will be extremely detail-oriented, have strong administrative and organizational skills, proven track record in project management and event planning and most importantly have strong verbal, written, and listening communication skills.

Communications & Public Engagement

What you'll be doing:

• Oversee production of the gallery’s audience development and client cultivation activities, including but not limited to the planning and execution of exhibition-related events, global art fair events, miscellaneous cultivation events, and a wide range of public programs, including oversight of Pace Live
• Produce large-scale events primarily at Pace Gallery’s eight-floor New York gallery, and at other locations globally when required
• Collaborate with other departments to create event strategy

- Coordinate all logistical aspects of events management, including the creation of timelines and production schedules to manage all aspects of the project from an internal and external standpoint

• Liaise with various vendors, including but not limited to catering and staffing services, A/V, floral, rental companies, and external venues
• Coordinate with Head of Client Relations and other internal stakeholders, including the global sales team, on guest list management
• Oversee overall event budget, expense tracking and invoice processing with Finance
• Address potential problems and analyze risks to create solutions
• Manage Events Managers and other gallery staff assisting events
• Monitor and develop a detailed knowledge of artworks in the gallery’s inventory
• Assist Dealer with incoming events and hire requests from external sources
• Work in partnership with several departments across the gallery to execute events, including but not limited to Marketing, Content, Public Relations, Sales, Operations, and gallery support teams
• Handle customer complaints and correspondence
• Ensure brand quality
• Ensure that all legal, health, and all other regulations are followed

What you'll bring:

• Bachelor's degree in Communications, Marketing, Planning, Art History (or related field)
• 5-7 years of experience leading the execution of all aspects of an event
• 5-7 years of leading a team
• 5+ years of progressive experience in event planning, project management and design
• 5+ years of proven sourcing and negotiation experience
• Experience executing large-scale events of 200+ attendees
• Extensive multi-tasking skills
• Detail oriented
• Excellent multi-level communication skills
• Stellar time management skills
• Ability to be sales centric and sell the event to interested parties
• Ability to find sponsors for the event and activate need and desire
• Ability to perform in a self-directed atmosphere and work collaboratively with cross-departmental stakeholders to achieve outcomes is required
• Ability to think strategically, conceptually and innovatively is required
• Advance knowledge of Microsoft Office Suite is required
• Proficiency and understanding of virtual meeting and polling platforms (Zoom, Teams, etc.)
• Ability to learn, adapt and apply new technologies
• Demonstrate experience in mobile app usage and integration to increase attendee engagement
• Demonstrate effective interpersonal skills through effective leadership and other Interactions
• Demonstrate and foster strong commitment to achieving goals in a manner that provides a quality experience
• Knowledge of best practice in events management and legal, licensing, and permitting issues
• Business Acumen
• Ability and willing to travel occasionally

Bonus Skills

• Experience in transportation, catering and audio-visual services
• Certified Meeting Professional Certificate
• Knowledge of hotel agreement and license agreement terms and conditions and general hospitality verbiage.
• Knowledge of industry best practices and trends within the meetings/event industry is required
• Experience executing live, virtual and hybrid meetings, events and webinars and sourcing technology vendors.

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.