Executive Assistant to the Founder

Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has ten locations worldwide including London, Geneva, a strong foothold in Palo Alto, two galleries in New York and our newest location in Los Angeles. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.

The Executive Assistant to the Founder is responsible for managing the Founder’s day to day calendar, travel, and ad hoc assignments. This role requires communicating with multiple departments and teams across all gallery locations. The ideal candidate for this role will be excellent with time management and organizational skills, handling everything with a high level of professionalism and discretion as you provide support and manage the day-to-day administrative and personal needs. The Executive Assistant to the Founder will take initiative and be able to perform multiple tasks under pressure while maintaining flexibility, a positive and friendly attitude, and patience.

Sales

What you'll be doing:

• Provide administrative and personal support to Founder and Founder’s Office
• Act as a gatekeeper to the Founder by triaging and managing incoming calendar and meeting requests
• Manage incoming calls to the office and keep a detailed record of calls
• Draft and track Founder’s correspondence
• Organize daily schedule, with input from Founder’s Office
• Manage calendars, both work and personal, and consistently update/remind Founder of upcoming appointments
• Schedule and confirm all appointments; handle all set ups and reservations for lunch, dinners, etc.
• Coordinate with CEO’s Office and family
• Coordinate domestic and international travel; create comprehensive travel itineraries, book reservations, order cars and transportation as needed
• Remain on call to field any needs and modifications to travel while away
• Administrative duties including filing, copying, and general office management responsibilities (e.g., ordering supplies, organization of office, etc.)
• Serve as liaison between Founder’s Office and various departments regarding artist accounting and inventory management and tracking
• Assist with any unanticipated projects or requests – personal and professional
• Track and prepare monthly expense reports through the Certify expense system

What you'll bring:

• Minimum 5 years’ of executive, administrative or personal assistant experience, ideally in art field
• Ability to successfully manage complex business/ personal travel and calendars
• Expertise in attention to detail and proactive planning
• Possess excellent time management skills, able to set priorities, stay organized, and meet deadlines
• Ability to work comfortably with employees in remote locations and differing time zone
• Ability to work in a high-pressured environment whilst maintaining a calm and professional demeanor.
• Excellent computer skills including Microsoft Word, Excel and Outlook

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.