Archives Associate

Archives Associate

New York

Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has ten locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.

The Archives Associate is responsible for the preserving, processing, and providing access to various archival collections while supporting and providing research assistance. Pace Gallery’s archives collection spans over 60 years of print and digital materials related to the business operations of the gallery. This role requires commitment to providing careful and ethical stewardship for managing, using, and building collections by implementing best practices in organization, rehousing, and accurate and efficient capturing of data. Work under the direction of the Archivist and assist with the day-to-day operations of the Archives unit, including the establishment and documentation of local standards and practices to guide the processing and management of Pace Gallery archival holdings.

What You’ll Be Doing:

  • Assists the Archivist in the re-housing, arranging, and describing archival materials according to current professional standards, including the creation of DACS-compliant EAD finding aids and MARC records, while ensuring the appropriate housing and storage of archival collections
  • Serve on virtual reference desk providing real-time, online reference and research services using the library's and archive's collections and online resources to answer questions.
  • Assists in the development of policies and procedures for the archives.
  • Assists with the planning, research, and organization of archival exhibitions.
  • Participates in digitization projects.
  • Oversees the work of interns and volunteers as needed.
  • Performs other duties as assigned/required by supervisor.

What You’ll Bring:

  • ALA-accredited MLS degree with specialization in archives administration or ACA certification, or an equivalent combination of education and experience; two years’ experience processing and working with archives
  • Knowledge of current archival arrangement and description standards and relevant descriptive standards (AACR2, DACS, LCSH), including experience creating finding aids; experience with encoding finding aids into EAD.
  • Knowledge of metadata standards and standardized vocabularies as they refer to arranging and describing archival materials in both physical and digital formats such as Dublin Core, RDA, CDWA, Library of Congress Vocabularies and Getty Vocabularies.
  • Experience performing research assistance to staff and outside researchers that produces high-quality research to support Pace Galleries operations and various R&A department resources and research portal.
  • Familiarity with archival management systems such as ArchivesSpace or ArchivEra systems a plus; standard Windows software applications including Excel, Word, and Outlook, various online catalogs, and bibliographic utilities
  • Comfortable working with a team of colleagues on various project including interns and volunteers; using project management software, such as Trello or Asana, to manage specific archival processing projects and report on archival statistics
  • Excellent written, verbal, and interpersonal communication skills; emphasis on practicing discretion and professionalism when dealing with confidential materials
  • Excellent attention to detail and problem-solving skills required
  • Ability to work independently and as part of a team
  • Ability to manage deadlines and set priorities to complete projects in a timely manner
  • Background in Art History or Museum work preferred

Work Conditions

The position requires working in an office environment where there are a few physical discomforts such as dirt, dust, mold, noise and the like. The ability to lift boxes of 25 or more pounds and climbing ladders are necessary in the course of normal duties.

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.