Careers

Accounts Payable Coordinator

New York

Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has nine locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.

Pace Gallery is seeking a full-time Accounts Payable Coordinator for our New York based office at 625 West 55th Street. The AP Coordinator will report to the Accounts Payable Manager and will be a vital member of a collaborative finance team in which they will be responsible for the accounts payable and travel expense functions for the US, and its subsidiary, galleries, including both vendor payments and sales related settlement payments.

Our ideal candidate is a self-starter, a quick learner, and an excellent communicator who enjoys collaborating with fellow coworkers and strategizing exciting new ways to update processes to maximize output and productivity.

Department

Finance

What you'll be doing:

  • Process invoices daily ensuring accurate coding and approvals with continuous communication with business management.
  • Setting up wires in Domestic and Foreign currency
  • Manage and update Accounts Payable Folders in the shared drive
  • Send out Payment confirmation to stakeholders
  • Support processes put in place to formalize our AP procedures, including new vendor set up, default invoice coding, and responding to inquiries from business and vendors
  • Manage and process full cycle payables functions including but not limited to:
  • Audit of vendor invoices; perform research as necessary to ensure accuracy and approval; code and input of vendor invoices
  • Assist Accounts Payable Manager with preparation of weekly disbursement, coordinate with cash management for funding.
  • Ensure all ACH information is up to date and accurate
  • Respond to external and internal queries timely and coordinate additional communications as needed to resolve outstanding questions.
  • Communicate with bank and vendors, as necessary, to resolve payment issues.
  • Proactively communicate with internal management and vendors regarding inquiries with invoices
  • Assist with reconciliation of all AP sub-ledgers during month end close
  • Participate in the month-end closing process by posting journal entries, preparing account analyses, balance sheet account reconciliations, and accruals management.

What you'll bring:

  • Bachelor’s Degree in Accounting or Finance
  • 1-3 years of experience continuous and recent experience in an account payable or accounting role.
  • Excellent environment computer skills (Word, Excel, PowerPoint) required
  • Related Accounting Office Experience (Accounts Payable Entry, Processing Checks, Wire Transfers, Filing)
  • Experience with Microsoft Great Plains a plus
  • Excellent communication and interpersonal skills
  • Must be detail-oriented
  • Ability to work well in fast-paced team

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.