EA to CEO's Office

New York

Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has nine locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul. 

The Executive Assistant, CEO’s Office is responsible for managing the CEO’s day to day calendar, travel, and ad hoc assignments. This role will also provide support to the CEO’s Sales Manager and Chief of Staff in artist liaising, exhibition coordination and sales. 



What you'll be doing:
  • Provide administrative and personal support to CEO and CEO’s Office 
  • Manage incoming calls to the office and keep record of calls.
  • Organize daily schedule, with input from COS
  • Manage calendars, both work and personal, and consistently update/remind COS/Executive Office about upcoming appointments.
  • Schedule all appointments; handle all set ups and reservations for lunch, dinners, etc. 
  • Coordinate domestic and international travel; create comprehensive travel itineraries, book reservations, order cars and transportation as needed
  • Input client data into the CRM; manage CRM data on behalf of the CEO’s office
  • Assist with event coordination, primarily in managing guest lists
  • Assist with sourcing gifts for clients and artists
  • Administrative duties including filing, copying, and general office management responsibilities (e.g., ordering supplies, organization of office, etc.).
  • Assist with any unanticipated projects or requests.
  • Assist with all exhibition coordination that fall within CEO’s office
  • Assist with artist liaising where applicable 
  • Track and prepare monthly expense reports through the Certify expense system
What you'll bring:
  • 10+ years of executive, administrative or personal assistant experience
  • Ability to successfully manage complex business and personal travel and calendars
  • Proactive planning ability combined with keen attention to detailed
  • Possess excellent time management skills, able to set priorities, stay organized, and meet deadlines
  • Ability to work comfortably with employees in remote locations and differing time zone
  • Excellent computer skills including Microsoft Word, Excel, and Outlook

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.